FREQUENTLY ASKED QUESTIONS
Where is the main venue for Convening EMEA in Rotterdam?
The venue for Convening EMEA 2025 is Postillion Hotel & Convention Centre WTC Rotterdam Beursplein.
Where can I stay and how can I book accommodation for Convening EMEA 2025 in Rotterdam?
Attendees of PCMA Convening EMEA 2025 in Rotterdam will have option to choose a selection of hotel experiences at special PCMA EMEA rates. The host HQ hotels are Postillion and Hilton Hotels. There are also 3 other hotel options in the city centre within walking distance of the event venue.
Our Accommodation booking portal is available here.
Can I cancel my registration and get a refund?
Cancellation of registration must be submitted in writing via email ([email protected]). All in-person registrations include a non-refundable $50,- processing fee. There are no refunds for cancellations received after 26th August 2025. No refunds will be granted for no-shows or digital registrations.
Can I substitute my registration to another person?
Replacement of a registered attendee by a business colleague/co-worker must be submitted in writing via email ([email protected]) and must be dated on or before 17:00 CET on 23rd September 2025. These requests will not be accepted without advance written authorisation from PCMA ([email protected]) A $50 substitution processing fee will apply.
Are there student rates available?
Yes, the student rate is $120 to attend Convening EMEA 2025 and if you are not already a student member of PCMA please join PCMA for Free.
Travel Pass
Attendees will be offered Train ticket Airport Transfer round trip 2nd class Dutch Railway connection to Rotterdam on Tuesday 14th October and a 3-day travel passes for delegates to move around Rotterdam. Details will be shared with Registered attendees prior to the event.
Travel to Rotterdam
Airline partner discount:
Air France and KLM are confirmed as Airline Partners for Convening EMEA 2025 and offer 10% discount on the fare component on a wide range of public airfares on Air France, KLM and code-shared flights to registered Convening EMEA participants. The discount code will be communicated to registered participants as part of the Registration confirmation. View general information on this Air France and KLM Global Meetings & Events travel program for Organisers.
Train partner discount:
We are committed to promoting sustainable travel options for all our attendees via Eurostar. Take advantage of our special conference fare and enjoy the following benefits:
• Discounts: Get up to 10% off on Eurostar Standard and up to 15% off on Eurostar Plus.
• Flexibility: Arrive and depart up to seven days before and after the event.
To benefit from these exclusive fares, please email [email protected] to receive access to the booking platform.
My flight arrives into Amsterdam Schiphol Airport so how do I travel to Rotterdam?
A high speed Intercity train takes you to Rotterdam Central Station from Schiphol in 24-26 minutes with 4 trains per hour
When does early registration close?
The Early fee is offered until Friday, 27th June 2025.
How close is the venue Postillion Hotel and Convention Center WTC to Rotterdam Centraal Train Station?
The train station is a 19 minute walk and a 7 minute tram journey (7 min). You can see the best routes on Google Maps.
Where and when do I collect my name badge/register onsite for the event?
You can register onsite from 11:00 on 14th October at Postillion Hotel and Convention Center WTC
I want to participate in an Exploration tour on afternoon of 14th October so how do I book my place?
You can select an Exploration Tour as part of the Registration process. Register and you can view the details for each tour here.
Can I register and buy a ticket at the event?
There is no onsite registration for Convening EMEA 2025 and tickets may sell out so please register early!
I have special accessibility needs/dietary requirements; can you accommodate me?
Yes our venues are accessible and we ask you to confirm you accessibility and dietary requirements as part of the registration process so we can make sure to support you.
Where can I find information about the event agenda and schedule?
You can view the interactive programme to keep up to date with the agenda and schedule.
