HOSTED PLANNER APPLICATIONS
Applications are now closed.
Join the global business events community at Convening EMEA in Rotterdam through our exclusive Hosted Planner Programme, designed to give qualified event professionals an enhanced and immersive experience. As a Hosted Planner, you’ll benefit from curated moments, exclusive access, and meaningful connections throughout our 3-day flagship event:
Registration to Convening EMEA 2025 in Rotterdam, 14th – 16th October.
Full event registration & access to digital content for 12 months.
Offsite Exploration Tour, Welcome Party & ‘Set Sail with Rotterdam’ Dinner.
Travel pass & two nights accomodation
Participation in your host’s programme that will complement your event experience throughout 14 – 16 October.
Click on the button below to secure your spot at Convening EMEA 2025
SCHOLARSHIP APPLICATIONS
The PCMA Foundation is offering business event organisers the chance to attend Convening EMEA 2025 in Rotterdam, through the All-Access Pass Scholarship.
The scholarship covers:
Full event registration & access to digital content for 12 months.
Offsite Exploration Tour, Welcome Party & ‘Set Sail with Rotterdam’ Dinner.
Travel pass, two nights’ accommodation, & a travel allowance of up to $750.
This is your chance to build meaningful relationships, explore new ideas, and drive your career forward.
REGISTRATION
Please note that to receive the PCMA Member rate, individuals must be a member in good standing at the time of the event.
Join/Renew your PCMA Membership.
WHAT’S INCLUDED IN-PERSON
- Choice of offsite Exploration Tour – Sunday 13th September
- Welcome Party – Sunday 13th September
- Celebration Dinner – Monday 14th September
- All-access pass to the onsite event & event platform + digital content for 12 months
- Refreshments & lunch on 14th and 15th September
ORGANISER SPECIAL: NEW PCMA MEMBER BUNDLES
Our Event Organiser New PCMA Member Bundle is designed to give you maximum value and access in one easy step.
When you choose a bundle, you get:
- A ticket to Convening EMEA 2026 – attend the full event and join hundreds of industry peers.
- 1-year PCMA membership* – enjoy all the benefits of being part of the global business events community including:
- Access to exclusive content, research, and insights to stay ahead in the industry
- Networking opportunities with peers and leaders worldwide
- Discounts on future events and educational programmes
- Professional development resources to accelerate your career and expand your expertise
For more information about PCMA membership, click here.
*For new PCMA members only. Please allow up to five business days for your new member benefits to update. Additional discounts not applicable.
So, why choose the bundle?
- Save money compared to purchasing registration for Convening EMEA and membership separately.
- Combine your Convening EMEA experience with year-round access to PCMA’s global community and resources.
- Unlock opportunities to connect, collaborate, and grow beyond the event.
Take advantage of the Event Organiser New PCMA Member Bundle to get the complete Convening EMEA experience – in Lisbon and all year round.
ACCOMMODATION
Participants of Convening EMEA 2026 in Lisbon will have the option to choose a selection of hotel experiences at special PCMA EMEA rates, which are mostly within walking distance of the FIL venue.
The HQ hotels are Tivoli Oriente and Melia Oriente. We are also pleased to offer Moxy Oriente, Myriad Sana, Martinhal and VIP Arts Hotels. Hotels located a little further from the event venue (including Hilton and Marriott options) will also become available on the booking platform. We are grateful to our Host Partner Leading, who are providing the online accommodation booking platform and support team.
Registered participants can therefore book accommodation using the accommodation platform.
*Note: Rates don’t include city tax, to be paid directly at the hotel during check-in (€4 per person/night).
EXPLORATION TOURS
Experience Rotterdam from many different vantage points on the curated tours taking place on 14th October. You can choose to experience the city’s innovation from the water visiting a floating farm or why not see how Rotterdam is dealing with climate change on the rooftops. Rotterdam is a highly diverse city embracing over 170 nationalities so find out how the city has ensured that the next generation is integrated and yet culturally individual.
Cycling empowers and changes lives so experience how Rotterdam is a city made for cyclists and enjoy some healthy treats en route! Visit the ‘Cape’ and see smart urban planning which has completely transformed this once undesirable peninsula in Rotterdam.
What will you choose?
Evening programme
There was a time when travel was not just about the destination—but about the people, the pace, the elegance of the journey itself. When the world moved slower and each voyage invited curiosity, conversation, and shared discovery. At Convening EMEA, we believe it’s time to bring that golden spirit back.
This October, step aboard the iconic SS Rotterdam, where we reimagine the glamour of a bygone era—not as a performance, but as a co-created experience. Anchored in history and designed for today, this evening celebrates more than nostalgia—it puts you at the centre of the story.
Join us for a night of refined connection: a cocktail reception that sets the tone, a buffet dinner designed to be shared, and moments of entertainment and exchange that invite you to explore, express, and connect with purpose. It’s not just a dinner—it’s an invitation to be present, to belong, and to shine alongside fellow pioneers in the business events community.
And if you’d like to lean fully into the spirit of glamour gold, we encourage you to wear a touch of it—be it a bold statement or a subtle sparkle. A golden scarf, a glinting pin, a shimmering dress—we can’t wait to see how you shine.
This is your evening. Your voyage. Let’s sail into it—together.
HOW TO GET THERE
Lisbon is 1-3 hours from most European cities and 5-8 hours from North America. This city is, in fact, the closest European capital to North America and is served by all major airlines, with direct routes to all major European cities, as well as the US, South America, and Africa (more than 50 destinations).
We are pleased to confirm that TAP Air Portugal is partnering with our Host Team in Lisbon to offer registered participants a 10% discount which can be accessed in your registration confirmation email.
2025 SOCIAL MEDIA TOOLKIT
Using our Social Media Toolkit is simple and intuitive. Start by browsing through the selection of visuals—download the image that resonates with your message or brand. Take inspiration from our suggested captions, personalise them to reflect your voice or experience, and then share the post on your social media channels. That’s it—you’re ready to go.
